Shareholders who hold a Shareholder Register Book or Share Ownership Certificate of a public company are required to deposit their securities into a securities account opened at a securities company before conducting any transactions. The depository procedure is as follows:

Step 1: Open a Securities Account

Clients are required to open a securities trading account with SBS if they do not already have one.

Step 2: Submit Depository Request

Clients may visit an SBS branch directly or contact their account manager/broker for assistance in completing the depository procedures. The required documents include:

• Present a valid chip-based Citizen Identity Card (CCCD) or the original valid ID card (if visiting the counter in person); provide a photocopy to the broker if the procedure is handled through a broker.

• Complete the “Securities Deposit Form for Trading” (template provided by SBS).

• Provide the original Shareholder Register Book or Share Ownership Certificate.

Note:
SBS will only accept securities for deposit if the client has already updated their identification information from the former ID card (CMND) to the Citizen Identity Card (CCCD) with the issuing organization of the Shareholder Register Book or Share Ownership Certificate (the Issuing Organization).

Step3: Document Verification

• If the client’s identification information registered by the issuing organization with the Vietnam Securities Depository and Clearing Corporation matches the information recorded at SBS, SBS will confirm the Securities Deposit Form for Trading and return one copy to the client for record-keeping.
• In case the information does not match:

o If the client’s identification information at SBS has not been updated:
The client must update their information with SBS.
o If the client’s identification information at the Issuing Organization has not been updated:
The client is required to contact the Issuing Organization to update their information.

Step 4: Completion of Depository

After SBS completes the depository documentation and receives approval from the Vietnam Securities Depository and Clearing Corporation, the deposited securities will be credited to the client’s account at SBS.

• The securities will be recorded according to their respective classification, which may include freely transferable securities, restricted-transfer securities, or securities pending trading eligibility.
• The processing time for completing the depository procedure is approximately 2–3 working days from the date SBS receives complete and valid documentation (excluding the time required for any information updates, if applicable).